Program Guidelines

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Program Guidelines  

► The following are expected of all ASP students in the one year program:

  1. Successful completion of six (6) English courses (Spring Semester)

  2. Successful completion of three (3) or more ASP liberal arts elective courses and all corresponding Applied English courses

  3. Attendance and participation in all classes

  4. Attendance and participation in all "College Life Orientation" class sessions

  5. Attendance and participation in all All-Student Meetings  

  6. Attendance and participation in all Advising classes and meetings

  7. Three (3) TOEIC examinations (Spring, Summer, Fall); there may be additional optional tests

  8. Participation in International Peer Coach (IPC) meetings and activities (Spring) and in residence hall meetings and activities (Spring, Summer and Fall)

  9. Participation in community volunteer service activities and in other university events and activities is recommended


► F-1 International Student Visa Regulations

► Full-time study requirement

1.  ASP students are required to study full-time during each of the three semesters (Spring, Summer, and Fall).  Failure to do so will result in sanctions and the student's status with the United States Department of Homeland Security (DHS) will be affected.

Full-time study each semester is 3 credits (WU) which is 12 credits (TIU) per semester.

► Marijuana Use

Federal Law prohibits the use or possession of marijuana for international students with F-1 visas. As international students, marijuana use, even in Oregon, is considered an illegal activity by U.S. immigration. The Oregon State law does not change this Federal policy. Your American friends might not know that you must follow Federal law and may encourage you to use marijuana. However, you are responsible to understand the laws that apply to you. Do not use marijuana or any drugs in the U.S.

► Firearms Use

Federal Law prohibits the use or possession of firearms (guns) for international students with F-1 visas. You can not touch, hold, or shoot a firearm anywhere in the U.S.  You may not use a gun at a shooting range.  You are responsible to understand the laws that apply to you. Do not use a gun in the U.S.

► Social Media

When you enter the U.S., your social media accounts, texts, phone, and email are subject to review. Evidence of marijuana or firearms use (posted in online photos) can be reason to refuse entry.

► Placement

Placement in spring sections is based on a combination of scores on the following:

a) TOEIC (Test of English for International Communication)

b) Essay on academic topic

Note: Students may be placed in classes with classmates with higher or lower TOEIC scores due to number of students enrolled in the program. Classes will be taught at the appropriate levels for all students in the classes.

► Attendance and Participation

If you want to make progress, it is very important to come to every class and to take an active part in all class activities.  Faculty members expect students to come to class well-prepared, to finish all assignments, to ask questions and to speak up in class.  You should try very hard to speak English at all times.  Your instructors will teach you the foundations of the subject matter, but it is your responsibility to learn it and to make progress

        A.     ASP Attendance Policy:

        1. Tardiness = Late for Class  Come to class on time and return from breaks on time. If you are late, you will get a tardy (late arrival). If you miss more than half a class, you will be marked absent. Three tardies = 1 absence. 

        2.  Absences  Absences are not excused and will be documented. Please inform your professor if you will be absent. The only exceptions are absences for athletes on WU varsity team sports. They will be excused for athletics competitions following the WU athletic guidelines.

        3.  Medical Absences  Please stay home if you are very sick because it may put other students or teachers at risk. Please see a doctor if you are seriously ill.

        4.  Missing Classwork

  • You are expected to turn in homework on time. All class assignments, including quizzes, exams, discussions, presentations, projects, etc. must be done on time.
  • If you will miss a class, turn in your homework on time to the professor using the WISE page, Google docs, email, or office mailbox.
  • Your professor may accept late homework for up to 2 calendar days after the absence, but your scores will be lowered.
  • If you will miss an in-class assignment, (such as a graded discussion, group presentation, writing assignment, test), the professor will determine whether you can make up the work or not, and individual professors may have different policies.
  • Find out and complete assignments, so you will be prepared for the next class.
  1. ASP Class Participation is subject to the following guidelines:

    1. Take an active part in all class activities every day.  Instructors will grade you on your participation and contributions to the class.

    2. Meet ALL of the requirements and standards set by your individual instructor.

    3. Your learning and progress is connected to how much you participate IN and OUT of class.  IT IS UP TO YOU!!!!!!!

  1. Willamette Class attendance is subject to the following guidelines:

    1. Students are expected to attend classes.

    2. Instructors set the specific attendance standards for their own classes.

    3. Irregular attendance may negatively affect students’ progress and therefore be reflected in their grades.

► Grading Policy

A.      The following grades will be given in the American Studies Program at Willamette University and TIUA and transferred to TIU:

A   =  4.0

B+ =  3.3

C+ = 2.3

D+ =    1.3

F   =  0.0

A-  =  3.7

B   =  3.0

C   = 2.0

D   =    1.0



B-  =  2.7

C-  = 1.7



You will receive grades during the semester on:  your classroom presentations, homework, essays, reading assignments, discussion activities, listening exercises, class participation, group and individual projects, contact assignments, quizzes, and examinations.  Your final grades will be letter grades (A to F).

► Progress Reports and Academic Warnings

During the semester, each student will receive progress reports from their professors and will receive an academic warning if he/she is not meeting the standards set for passing the course or if a student has missed more than 10% of any of the following: classes, or a cumulative of more than 10% in advising, All-Student meetings and College Life Orientation sessions.  A mid-semester progress report is received by every student in Spring Semester who is performing below standards.  The student should discuss this report with his/her professors and adviser.

► Policy on Academic Achievement

At the conclusion of each semester, the academic records of all students are reviewed by the Director of Academic Affairs.  A student who is not working up to expectations may be:  (1) warned about academic progress; (2) placed on academic probation; (3) dismissed for academic insufficiency.  Such decisions are made in consultation with the student's Academic Adviser and the student's professors. Any recommendation for dismissal must be forwarded to the TIUA President by the TIUA Leadership Team.

► The criteria used in these determinations include the following academic deficiencies:

  1. Semester GPA (grade point average) below 2.00

  2. Cumulative GPA below 2.00

  3. Completion of less than a full-time course load

  4. Serious academic difficulty as determined by the Director of Academic Affairs

  5. More than 20% absences in any class

  6. More than 20% absences in the combined total Advising, All-Student Meetings and College Life Orientation sessions

► Academic Probation

If academic performance falls below expected achievement (examples are listed above), a student will be placed on Academic Probation.  If placed on probation, the student is:

  1. Not able to represent the ASP or the University in any public performance.

  2. Not able to hold any student leadership position.

  3. Subject to eventual dismissal if the academic record or attendance continues to be below the established criteria.

  4. Ineligible to receive a Certificate of Participation at the end of the program if placed on probation for two semesters and does not meet established academic criteria by the end of the second semester of probation.

Any student placed on academic probation should consult his/her Academic Adviser and the Director of Academic Affairs and the Director of Student Affairs immediately in order to review participation in curricular, co-curricular, and extra-curricular activities.          

► Academic Standing

We expect you to be in good academic standing at the end of each semester. This means you have passed all of your classes and do not have too many absences. Students need to be in good academic standing and have the required TOEIC scores to move into a higher tier the following semester.

 Academic Standing

 Semester Requirements

 Good Standing

 Student has passed classes with a 2.0 or higher GPA.

 Student does not have more than 10% absences in any   class or in the combined total Advising, College Life   Orientation and All-Student Meeting sessions.

 Academic Warning

 Student has C- or lower grades and/or more than 10%   absences in any class, or in the combined total Advising,   College Life Orientation or All-Student Meeting sessions at   mid-term.

 Student will be required to meet with Academic Advisor.

 Academic Probation

 Student has less than 2.0 GPA or has more than 20%   absences in any class, or in the combined total Advising,   College Life Orientation and All-Student Meeting sessions.

 Student will be required to meet with the Director of   Academic Affairs and the Director of Student Affairs.

 Student will not be able to represent the American Studies   Program in any public performance, will not be able to c   continue in a student leadership position, and may not   receive a Certificate of Participation for the program.


 A student may be recommended for dismissal from the   program if they have been on Academic Probation for 2   semesters.


► Student Grievance Policy

This policy does not apply to Standards of Conduct violations, nor is it an appeal or process to supersede the Standards of Conduct. In cases of sexual harassment or sexual assault, please refer to those policies for appropriate procedures. 

  1. Students who believe that a faculty or staff member has violated their rights have the responsibility to discuss thoroughly their complaint with that faculty or staff member.  Students who believe that they have had their rights violated by the Academic Program or the Campus Life Program should discuss their complaint directly with the appropriate Director, the Director of Student Affairs, if the matter is non-academic, or the Director of Academic Affairs, if the matter is academic.
  2. In the case that students and the faculty or staff member involved are unable to resolve their differences, students should then discuss the complaint with the immediate supervisor of the faculty or staff member. After the initial meeting, the faculty or staff member, the appropriate supervisor and the student may meet if all parties agree.
  3. If the student is not satisfied by steps 1 and 2, he/she should submit a written complaint to the Director of Student Affairs, if the matter is non-academic, or the Director of Academic Affairs, if the matter is academic. In either case, the respective Director will contact the Leadership Team and will review the situation together.
  4. Within five class days of receiving a copy of the student’s complaint, the faculty or staff member involved shall submit a written response to the TIUA Leadership Team (Director of Academic Affairs, Director of Student Affairs and Director of Administration). Copies of the response shall be given to all persons who received copies of the student’s complaint.
  5. The Leadership Team will meet upon receipt of the response. After reading and discussing the complaint and the response, the Leadership Team may request interviews with faculty, staff members or students involved. The Leadership Team shall write a recommendation and rationale upon reading and discussing the initial written complaint and response. Copies will be sent to the student, the faculty or staff member, and the appropriate supervisor.
  6. The student or faculty/staff member involved may submit a written appeal of the outcome to the TIUA Leadership Team within five class days after the receipt of the recommendation.  The appeal must be based upon one of the following criteria: 1) procedural errors which were significant, or 2) newly discovered information which by due diligence could not have been discovered in time to be presented. Upon receipt of the written appeal, the Leadership Team shall review the appeal and make recommendations.
  7. Written complaints and appeals shall be securely housed in the office of the appropriate Director.  All proceedings shall be kept confidential and not noted in the student’s permanent record.

► Transcripts 

At the end of the program, Willamette University issues one official transcript to the student and a copy of the official transcript is sent to TIU.  Students may order additional copies of transcripts online from the WU Registrar’s webpage. The cost for additional copies varies.

► Academic Advising

Every student is assigned to an Academic Adviser for the year (February-December).  The student meets regularly with the Adviser to check on academic progress and to discuss how the student can take full advantage of the educational experience.

The Academic Adviser consults as needed with the Director of Academic Affairs, the Associate Director of Academic Administration, and the Director of Student Affairs.